Wondering how to bring people back to work safely?

We help you apply your company’s policies

As lockdown measures are gradually lifted, you’re probably thinking about how to bring employees back to work safely. What can you do to successfully implement and follow up on the new social distancing guidelines and cleaning routines required? How can you help employees feel more confident about their return to the office?

Nimway is a good place to start. Without installing any hardware on site, we can design and set-up a basic smart office solution that’s adapted for your workplace. It makes your facility manager’s job easier and sends a clear signal to employees’ that you’re concerned about their safety and making an effort to respect the guidelines.

Once up and running, it’s easy to upgrade your Nimway system to cover new needs as they arise, or even to install a fully-fledged solution with sensors, beacons, room panels and floorplans – at any time.

Installation-free Nimway

Here’s what you get with an installation-free Nimway solution:

  • Control over the flow of people entering and leaving buildings
  • Support for social distancing at workstations and in meeting rooms
  • Data to enable targeted cleaning procedures
  • Better space utilisation, within social distancing regulations

Full installation of Nimway

A physical installation enables additional features such as:

  • Improved wayfinding – and find your colleagues. Send smart invitations
  • Analytics on room/desk occupancy for better resource planning
  • Optimised cleaning procedures based on real-time data
  • Digital floorplans with touch-free guidance to rooms/desks

We are continuously upgrading the system to tackle new issues and accommodate different ways of working. All Nimway’s features – existing and upcoming – are developed in collaboration with and grounded in our users’ day-to-day workplace experience.

Bookable desks

Nimway makes it easy for employees to find and book a specific desk or workspace – for all or part of a day. The system identifies which desks have already been booked, so they can choose to sit in a less crowded area or one that’s close to their colleagues.

Nimway also supports your company’s efforts to provide hygienic workstations for employees. Sensors detect when a desk has been used and mark it as unavailable until after cleaning.

Learn more about Nimway desk management.

Block every other workstation

This is an easy way to keep staff a safe distance apart from one another. Just place an object or sign on the workstations you want to temporarily decommission. Nimway has also been updated to show which desks are blocked/available.

When deciding where to sit, employees can check the app to see how many desks are booked or occupied in each area and select the least crowded place.

To further reduce the risk of contamination, you can assign equipment like mice or keyboards to individuals instead of sharing them – at least for a while.

Avoid common touchpoints

Automatic doors are great for avoiding for example multiple touches at handles. But using Nimway also eliminates many of the other physical interactions (touchpoints) that might spread infection. For example, when looking for a meeting location, employees can scan the digital floorplan and get automatic guidance without having to touch the screen. If a room needs to be booked or a maintenance/cleaning issue reported, this can be done via the Nimway app on the employee’s own phone.

With the Nimway ‘check-in to meetings’ function, sensors automatically check people into meetings without them needing to touch the room panel.

Larger meeting rooms, smaller meetings

Another way to keep people a safe distance apart is to start using your biggest meeting rooms (the ones that are often empty) and reducing the maximum number of occupants in all rooms.

A fifty percent reduction is a good rule of thumb and can easily be achieved by asking people to just sit at every other seat. The max-per-room numbers can be updated in your Nimway room booking systems, and you can use the People Count analytics feature to check that guidelines are being followed.

Social distancing at lunch and break times

People are more likely to forget social distancing rules when caught off guard during lunch and break times. It’s against our nature to step back on seeing a colleague we’re fond of, especially after a long break!

To help employees remember the guidelines, we suggest you remove every other chair in the social areas, and stagger mealtimes to limit peak occupancy in your restaurant. Use Nimway analytics to measure and monitor utilisation and to ensure the limitations are respected.

Focused cleaning

With Nimway analytics, your facility services team can see which desks and rooms were occupied the day before and use this as input to their cleaning routine.

Via the system, employees can also inform facility services about which areas need extra cleaning or disinfection …and they can attach a photo to their message.

To increase employees’ peace of mind, Nimway’s sensors automatically detect if a desk has been used and can mark it as ‘unavailable’ until after cleaning.

Entrance ticketing

The ticketing feature enables business owners to control who has access to their premises, based on identity and other criteria such as time-based access rights or membership of a designated group.

For employees, ticketing minimises interactions with security staff, speeding up access and reducing the need for close contact. They also get the reassurance that their desk is booked and ready for use.

The changing role of the office, post-COVID

A survey by Sony Network Communications Europe
Are you thinking about reopening your office in the near future? We firmly believe that in order to transition back successfully, business owners will need to listen to their employees’ experiences of the pandemic, to understand how their attitudes have evolved, and devise new, more flexible workplace strategies. Find out what employees have to say.

Download the full report here

Tell us how you’re doing

We hope you found these suggestions helpful and look forward to hearing how things work out for you. If you have other strategies for a safe return to work, or ideas about how the Nimway system can be used to reinforce them, we’d love to hear from you. Please don’t hesitate to get in touch and let us know what and how you’re doing!

Contact us