Desk management

Take advantage of Nimway’s desk management features to book an individual desk or a collaboration space or to see when your colleagues are coming to the office. Thanks to the app’s easy functionality, you’ll win time and energy for the things that really add value to your working day.

Occupancy data from Nimway also supports facility managers as they strive to make the post-COVID office environment safer for staff.

The future role of the office

A recent Sony survey showed that in the future, the office’s most important role will be as a hub for collaboration. 83% of survey respondents cited ‘meeting teams’ as the main incentive for returning to the office and 89% gave ‘social interaction’ the highest score.

Desk booking

Book a desk via the Nimway app so you always know that there’s a freshly cleaned, ‘socially-distanced’ place waiting for you at the office. You won’t have to hunt around for somewhere to sit when you arrive, and your journey will not have been wasted.

Three ways to book

There are three easy ways to secure a booking via the Nimway app: from the map (‘quick book’), from the Nimway desk calendar, or via the blue desk icon on your home screen.

Find the best spot

Get an instant overview of which desks are available and choose the best one for the task in hand. Perhaps a quiet area, or one that’s close to your team, or a desk with easy access to the equipment you need.

On the fly or in advance

If you know you need to be at the office on a certain day, the app lets you book up to two weeks in advance. For more spontaneous office visits, simply book a desk on the fly.

Desk occupancy

Occupancy at a glance

Sensors placed beneath each desk detect whether or not the desk is free, in use, or booked but not in use. When someone sits down, the desk’s status changes automatically to red (for occupied) in the app.

Nimway Analytics

Are there under-utilised areas of the office? Don’t rely on what people say. Get actual desk occupancy data from Nimway Analytics and use it to finetune your layout or COVID safety guidelines.

What are your average occupancy levels? Are there peak times of day or peak days of the week? Nimway Analytics provides you with precise data so you can respond appropriately. For example, if employees all want to come to work on a particular day, you can use Nimway’s entrance ticketing function to manage the numbers.

Social distancing

A cross taped on your desks signifies that are barred from barred from use. But tape is easy to remove. To reinforce the message, use the Nimway app. By marking every other desk as unavailable, you can reduce density and adhere to social distancing guidelines.

Installation-free desk management

If you’re looking for a simple desk management solution that’s quick and easy to implement, the installation-free option of Nimway fits the bill. The app gives you an overview of all the available desks in you workplace so you can just select one and book it.

In the absence of desk sensors, when someone books a desk via the map, it shows up as red (for occupied). With a unique QR code attached to each desk, employees can scan the code to check themselves into the desk when they arrive.

Desk cleaning

Thanks to Nimway’s desk sensors, once a desk has been used it remains ‘unavailable’ in the app until after cleaning. Employees can therefore be confident that whichever desk they choose has been cleaned since it was last used. What’s more, cleaning staff can put their effort into cleaning the desks that have actually been used, rather than general cleaning.

Download our desk management flyer

Did you know?

Nimway can also help you with entrance ticketing and parking.


Entrance ticketing

Entrance ticketing helps facility managers keep track of who and how many people are coming into the office each day. Those who want or need to come to the office can get a ticket sent to their phone and then just flash it to the guard on their way in.




Parking ticket



Got an important meeting? Why not use the Nimway app to book a spot in the office carpark before you leave home? That way, you won’t have to drive around looking for a space and risk being late.

Learn more about our Return-to-office features here.